Executive Assistant To The Ceo

Sensational Kids is seeking a part-time Executive Assistant to support our Chief Executive Officer. This role involves providing high-level, confidential administrative assistance and occasional project management support. Acting as the CEO’s gatekeeper, you will manage diaries, correspondence, travel, and meetings (including board meetings), as well as providing admin support and prepare reports and briefing materials to ensure the CEO can focus on strategic priorities. The position requires exceptional discretion, organisational ability, strong communication skills, and the capacity to multitask effectively.

Job Title: Executive Assistant to CEO
Location: Remote, with availability to attend meetings in Kildare Town
Reports to: CEO
Employment Type: Permanent Part-time, 25 hours per week
Salary: €30,000 Gross Annual Salary for 25 hours per week

About Sensational Kids

Sensational Kids is a national charity and social enterprise in Ireland committed to transforming the lives of children with additional needs. Our vision is simple: to make high-quality therapy services accessible and affordable for every child, regardless of circumstance.

Timely, Evidence-Based Therapy for Children and Adolescents

At Sensational Kids, we provide timely, evidence-based therapies and assessments for children and adolescents who might otherwise face long public waiting lists for essential services. By bridging this gap, we ensure that every child has access to the support they need – when they need it most – so no child is left behind.

Sensational Kids Training Hub – Workshops & Digital Learning

Our Training Hub is designed to empower educators, therapists, and parents with the knowledge and skills to support children’s development effectively. We offer a wide range of professional workshops and online learning opportunities, making it easy to access expert guidance no matter where you are in Ireland and around the world.

Sensational Kids Shop – Sensory Toys, Educational Resources & Therapy Tools

The Sensational Kids Shop is your one-stop destination for sensory toys, educational resources, and therapy tools designed to support children’s learning and development. From sensory integration products to fine motor skill activities, our carefully curated range helps parents, teachers, and therapists create engaging, inclusive environments for children of all abilities. Every purchase from our shop directly supports our mission as a not-for-profit organisation, funding affordable therapy services for children across Ireland.

Role Overview

We are seeking a highly organised, proactive, and discreet Executive Assistant (EA) to support our CEO in managing day-to-day operations and strategic initiatives. This role requires exceptional communication skills, attention to detail, and the ability to handle confidential information with integrity. You will both anticipate and respond to the CEO’s needs, including but not limited to the following responsibilities.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, appointments, and travel arrangements.
• Prepare meeting agendas, minutes, and follow-up actions, ensuring the CEO receives all briefing materials in a timely manner.
• Screen and prioritize emails, calls, and correspondence.
• Handle internal and external communications on behalf of the CEO.
• Proactively plan with the CEO to ensure actions are completed and meetings are scheduled appropriately.
• Perform general administrative tasks as required.

Administrative Duties

• Draft and proofread documents, presentations, and reports for the CEO.
• Coordinate internal and external meetings and events.
• Maintain accurate records and filing systems.
• Assist with recruitment and employment administration and documentation processing of Garda Vetting.
• Assist with preparation of funding reports and funding administration.
• Preparation and submission of lobbying returns.

Project Coordination

• Assist with special projects and organisational initiatives.
• Liaise with internal teams and external stakeholders on behalf of the CEO.

Support to the Board: You will work closely with both CEO, FC, and Chair of the Board to deliver the following

• Schedule and provide logistical support for all Board and Board Sub-Committee meetings
• Take minutes for board sub-committee meetings, and follow up on actions
• You will coordinate the preparation and timely completion of all Board and Board Sub-Committee agendas and papers
• You will coordinate the preparation, collation and submission of documentation and legal requirements for non-executive Directors with relevant bodies (ie CRO, CRA) under the guidance of the Financial Controller
• You will keep accurate records of non-executive Directors internally, and ensure submission for relevant filing or reporting under the guidance of the Financial Controller
• You will maintain Board information and serve as a point of contact for non-Executive Directors
• You will coordinate the onboarding of new Board and Board Sub-Committee members

Support to the Organisation

• Schedule, coordinate the timely preparation of agendas and take minutes for all Management Team meetings (and other meetings as required)
• You will follow up on actions arising from Management meetings to ensure they are completed, or tabled at subsequent meetings

Confidentiality & Professionalism

• Handle sensitive information with discretion.
• Represent the CEO and organisation professionally at all times.
• Like all staff, you will act as an ambassador for Sensational Kids at all times.

Work with Purpose. Live Our Values

At Sensational Kids, we’re united by a shared purpose: to make a real difference for children and families.

Our values guide everything we do.

• Family-Centred: Supporting not just the child, but their whole family.
• Inclusive: Welcoming all ages, abilities, and backgrounds.
• Respect: Treating everyone as equal, with trust at the core.
• Fun: Finding time to smile and laugh every day.
• Play: Using play-based approaches to engage and empower.
• Excellence: Striving for quality in all we do.
• Social Enterprise: Keeping our mission at the heart of every decision.
• Innovation: Always seeking better ways to grow and improve.

If these values resonate with you, you’ll feel right at home here.

Skills & Experience

Essential

• Proven experience as an Executive Assistant, or similar role with a minimum of 1-2 years of experience in supporting senior management, demonstrating strong administrative and organisational skills, with the ability to work independently in a hybrid work environment.
• We are looking for someone with strong digital skills who is calm under pressure, a warm personality, a curiosity and desire to learn.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Strong attention to detail and commitment to excellence.
• Excellent organisational and time-management skills, always thinking ahead.
• The ability to cultivate and nurture trusted relationships with a diverse network of stakeholders, including employees, board members, volunteers, government officials, funding partners, and philanthropists, while championing our mission to deliver inclusive, family-centred, and innovative services for children and adolescents of all abilities.
• You are highly adaptable and thrive in a fast-paced, high-growth charity environment, remaining resourceful and solution-oriented when resources are stretched.
• Proficiency in Microsoft Office Suite and digital collaboration tools and are comfortable with, or can quickly learn and adapt to, any other systems in use in the organisation.
• You are able to work independently to meet deadlines and get things done in a changing environment.
• You have a natural curiosity and desire to learn.
• You demonstrate the highest levels of integrity as a consummate professional, demonstrating good judgement, and able to operate with full confidentiality
• You are passionate about making a difference to the lives of children and families across Ireland.

Desirable

• Experience in the non-profit or healthcare sector.
• Knowledge of governance and board administration.

What We Offer

• An opportunity to be part of a supportive, mission-driven team united by a shared purpose and where your work directly contributes to creating brighter futures for children and families across Ireland.
• Competitive salary and benefits package.
• Health Cash Plan covering GP, prescriptions, counselling, and more.
• Birthday Bonus Day Off.
• Employee Assistance Program with counselling, wellbeing resources, and fitness programs.
• Free onsite parking.
• Remote working arrangement, with flexibility to work from home when possible, while remaining available for in-person meetings at or near our Kildare Town Child Development Centre as required. Occasional travel may be necessary.

Apply Today

To apply for this job opportunity at Sensational Kids, email your CV and cover letter outlining why you want to join our team to Karen Leigh, CEO at Karen@sensationalkids.ie.

Interviews will be held in person at our child development centre in Kildare Town.

Closing Date for Applications

20th February 2026