Finance & Payroll Officer

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Introduction:
Excellent permanent/full-time opportunity with offices based at St Kilda & Bentleigh.
Flexible working arrangements & variety of benefits to support your wellbeing and work-life balance.
Immediate start available. Generous salary packaging to increase your take-home pay.

Windana provides connected services for more people in need.

We provide services across Victoria for adults and young people experiencing alcohol and other drug harms, family violence, mental health challenges and social disadvantage.

Our Model of Care puts clients at the centre of what we do to create positive change in people's lives. We work with families, communities and other organisations to deliver trauma informed, equitable, culturally safe and integrated services based on evidence and practice wisdom.

By intervening early and creating purposeful partnerships, we help clients achieve improved outcomes while reducing demand on acute services. And we are influencing policy, practice and research to help shape better systems for clients. Together, we influence the broader system for a more positive and connected future.

Is this your next career opportunity?

The Finance & Payroll Officer reports to the Head of Finance and plays a key role in supporting the finance team and the wider organisation by ensuring the smooth operation of core financial processes. The role primarily focuses on payroll accounting, administration, and general ledger management, whilst also contributing to other finance activities as required.

This role is responsible for the accurate, timely, and compliant payment of wages, PAYG and superannuation and coordination of payroll processing with our outsourced payroll service provider thereby freeing up management to focus on core operations. While you will not actually be processing payroll yourself, you will be responsible for ensuring data is ‘clean’ and available for processing when required by the outsourced payroll service provider to meet fortnightly payment deadlines.

The role will be an important addition to the team and is expected to at times provide support to the Head of Finance and the Finance Team during peak periods and undertake core accounting and administration support activities for the organisation.

Payroll:
Manage ELMO/KeyPay/Employment Hero payroll system.
Ensure the payroll system is maintained up to date with respect to upgrades and improvements, award interpretations and pay conditions, and wages are paid correctly in compliance with Fair Work requirements.
Ensure the payroll system integrates with accounting and other platforms with correct mapping to GL accounts, data is correctly split by location, provisions for leave liabilities are accurate and there is automation of journal entries after each pay run thereby removing the need for Excel uploads.
Work closely with HR team and outsourced payroll service provider to ensure clean data for processing prior to the deadline for payment to staff; and ensure compliance with statutory requirements.
Provide detailed analysis of payroll and related accounting data and maintain reconciliations for leave provisions.
Review payroll variance reports and identify anomalies or discrepancies and ensure timely resolution prior to payroll processing.
Assist employees to manage their timesheets, clock in and out of shifts, view pay slips, rosters and maintain up-to-date bank details.

Finance Team Support:
Support lodgement processes for STP, PAYG, superannuation, and Portable Long Service Leave.
Maintain and reconcile payroll general ledger accounts, including month-end and year-end closing activities.
Prepare journal entries, accruals, and general ledger account reconciliations.
Support accounts payable and accounts receivable functions as needed.
Assist with financial reporting, including the preparation of management accounts and other ad hoc reports.
Assist with the annual external audit process.
Provide support to the Head of Finance and other members of the finance team as needed.

What we're looking for:
Proven experience in similar role with extensive exposure to ELMO, KeyPay or Employment Hero payroll systems.
Strong analytical skills with high attention to detail and accuracy
Proven ability to manage time effectively to set and meet deadlines, work effectively under pressure, and prioritise tasks effectively
Excellent communication and interpersonal skills, with the ability to work effectively in a team.
Ability to work independently and autonomously without supervision.
A desire and ability to learn new systems and commit to continuous improvement.
Excellent problem-solving skills and demonstrated ability to listen and act as the trusted partner.
Intermediate to advance skills with MicroSoft Office applications (Excel, Word etc.)
Tertiary degree in Accounting and CPA qualification or currently pursuing CPA studies.
Ideally experience in a Not-for-Profit environment.

Join our team to contribute to our life-changing work.

Our people are integral to the work we do, and we pride ourselves on providing our team opportunities to contribute, grow and thrive:

Contribute to our meaningful work and values-based culture through our Strategic Plan, our quality accreditation, Reconciliation Action Plan and Rainbow Tick accreditation. We care about everyone's contribution, so you feel connected, valued and motivated.
Grow through professional and personal development opportunities. We offer regular supervision, goal-setting and individual development plans so you can grow your skills and practice. We also have study leave options, support for obtaining qualifications, career opportunities through secondments, and our Leadership Network.
Thrive with a variety of benefits to support your wellbeing and work-life balance. We offer additional leave days, a broad range of EAP services, generous salary packaging entitlements and more!

Ready to join us?

Be quick! Applications will be reviewed as soon as they land on our desks so apply today if you're interested.

Windana is committed to child safety and a valid Working with Children Check and Police Check are required for this position.

Windana values and celebrates diversity and inclusion and is an equal employment opportunity employer. We encourage applicants of all backgrounds and life experience to apply. Our aim is to build a team that closely reflects the diversity of the people and communities we work with.