Front Desk Receptionist

Tailor Your Resume for this Job

Job Overview
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management tasks to ensure smooth daily activities. Your positive attitude and organizational skills will help create a professional and friendly environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.

Responsibilities

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly.
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette.
• Handle appointment scheduling, calendar management, and coordinate meetings using Microsoft Office and Google Workspace tools.
• Perform data entry, filing, and maintain accurate records for office operations, including proofing documents for clarity and accuracy.
• Support office management tasks such as supply inventory, basic bookkeeping with QuickBooks, and organizing files for easy access.
• Assist with clerical duties including photocopying, scanning, proofreading documents, and managing correspondence.
• Provide customer support by addressing inquiries professionally and ensuring a positive experience for all visitors and callers.

Qualifications

• Proven office experience or administrative background with strong organizational skills.
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), and basic data entry skills.
• Experience with multi-line phone systems and phone etiquette is essential.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Strong clerical skills such as filing, proofreading, typing, and document management.
• Knowledge of office management practices including calendar coordination, time management, and customer service excellence.
• Previous experience in medical or dental receptionist roles or personal assistant positions is a plus but not required. Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive in fast-paced environments and are eager to deliver outstanding support every day. This role provides a fantastic platform to grow your administrative skills while making a meaningful impact in our organization’s success.

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Work Location: In person