Front Office Assistant

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Job description

Newhook Trenching Ltd (NTL) is a leader in underground utility construction services in Southern Alberta. Established in 2002, our company offers turnkey underground telecom and power contracting services to our clients. The success of our organization has been driven by our people and our commitment to quality and safety. We are creating a new job position for an Office Assistant to assist with the daily tasks of the Office Manager

Job Summary:

The Office Assistant will help the Office Manager with the daily administration/bookeeping activities.

The successful candidate will have the ability to efficiently and effectively help manage daily administrative tasks while thriving in a self-directed work environment. The candidate will have administrative skills and experience using Quickbook Desktop and the ability to engage team members and clients by phone and via email in a professional and personable manner.

This is a full-time position. Hours of work will be 7am to 3:30pm, monday to friday, and reliable transportation is required.

Preference will be given to candidates who have at least two years experience in the office setting and a strong understanding of the shallow utility industry.

Primary duties include:

• Assisting the Office Manager with full cycle bookeeping - entering payables in proper accounts, checking monthly statements from vendors and requesting bills, filing
• Ensuring all documentation is accurate and up to date in Quickbooks Desktop
• Assisting Office Manager with vendor communication and interactions
• Assisting Office Manager with processing payroll - experience in QB payroll required and basic knowledge of employment standard rules a requirement
• Maintaining files
• Many other office duties that will change daily

Job Requirements:

• Strong computer skills. Working knowledge of Microsoft Office Suite, Sharepoint and Adobe Acrobat
• Strong organizational and time management skills to meet commitments
• Ability to adapt and respond to changing needs and effectively troubleshoot and resolve problems/issues as they arise.
• Ability to communicate effectively with various individuals/stakeholders (written and verbal).
• Strong interpersonal skills with ability to build rapport and strong relationships, commitment to providing a high level of customer service.
• Ability to efficiently execute a consistent workload, in a self-directed work environment, demonstrating attention to detail.
• Ability to work collaboratively in a team environment.
• Ability to work independently with limited supervision.
• Ability to work in a fast-paced environment, tenacious by nature and a strong team player.
• Ability to problem solve.
• Superior keyboarding and data entry skills.
• Extremely organized and focused
• Propensity for multi-tasking

Considered an asset:

• 2+ years of related experience working in an office proficiency with Quickbooks
• General understanding of utility construction and terminology is considered an asset

NTL provides an excellent work environment and a competitive compensation package.

If you would like to join our team, please submit your resume. We thank everyone for their interest, however only those selected for an interview will be contacted.

Job Type: Part-time

Pay: $40,000.00-$45,000.00 per year

Expected hours: 40 per week

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Ability to commute/relocate:

• Calgary, AB: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Quickbooks desktop: 2 years (required)
• Administrative experience: 1 year (required)

Work Location: In person