Insurance Administrator

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

Ayvens Insurance is part of the Ayvens group, a leading provider in mobility services with 3.3 million vehicles under management worldwide. Euro Insurances DAC (trading as Ayvens Insurance) offers fleet insurance solutions to Ayvens operating enitites.

The Ayvens brand was launched in 2023, following the merger of ALD and LeasePlan leasing groups to create a market leader in mobility. Ayvens Insurance incorporates legacy insurance books from the ALD and LeasePlan groups.

Ayvens Insurance is part of the Societe Generale Group.

Job Purpose

The Insurance Administrator will have responsibility for the timely and accurate processing and reconciliation of the Premium, Claims, and related transactions to support Ayvens Insurance, our clients (AYVENS leasing entities), our reinsurers, and our claim handlers’ reporting and cash flow management. The role will be part of the Ayvens Insurance Finance Team.

Responsibilities will include but are not limited to :

• Contact person for several portfolios for Ayvens entities within the Group as well as Third Party clients
• Complete premium validation checks for Annual Plan, Quarterly forecasts, and Year-end figures.
• Processing and completion of all aspects premium and commission invoicing and assistance with the resolution of relevant data queries or issues
• Processing and completion of all aspects of claims, other program costs and claims handling invoices in line with end-to-end process
• Processing and completion of Insurance Premium Tax (IPT) payments. Ensure all received from outsourced service provider under SLA and IPT deadlines in line with end-to-end process
• Management of relationship with Tax services outsourcing provider.
• Provide support with the Reinsurance tasks i.e. Claims reporting
• Supports Budgeting and Reforecast activities.
• Control of monthly, quarterly, and annual returns completed by Ayvens Insurance fiscal representative together with proof of payments.
• Prepare reconciliations within set timeframes for both Claims Paid and Claims Fees. Identify and investigate reconciliation differences for correction – focus given to attention to detail when compiling submission. Identify candidates for Reverse Billing in conjunction with the Claims department.
• Input to Regulatory reporting as required.
• Regular review and update of the documentation and on SharePoint
• Adhere to operational processes and procedures and identify areas for improvement in current procedures and make recommendations.
• Develop key relationships with Business Partners and maintain appropriate contact logs.
• Any other tasks or projects as required.
• Attend and complete IT Security training and any other Ayvens Insurance/Ayvens/Societe General training as required.

Knowledge /Skills

• 2 - 4 years of experience in the Insurance industry, particularly Motor insurance would be beneficial
• Excellent working knowledge of Microsoft Office is essential, in particular Microsoft Excel
• Third-level qualification in Business, Finance, Analytics, Maths, Science or Insurance is preferred
• Attention to detail and ability to take ownership of key activities
• Excellent analytical skills with a high degree of accuracy
• Ability to prioritise work to meet transaction and reporting deadlines
• Being proactive and ability to work on own initiative
• Team player who will play an important role as part of a small highly specialised team
• Proven ability to build and maintain relationships
• Very good verbal and written communication skills

Ayvens Insurance is an equal opportunities employer.

Why Ayvens?

With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.

• ALD Automotive | LeasePlan are rebranding to Ayvens across all 42 countries by 2025.