Office Administrator

We are a global leader in industrial automation with a friendly and supportive office based in Kildare. We’re now looking for a personable, organised and dependable Office Administrator / Receptionist to join our team.

If you enjoy helping people, keeping things running smoothly and being at the heart of day-to-day operations, this could be the perfect role for you.

About the Role

As our Office Administrator / Receptionist, you’ll play an important part in creating a welcoming, well-organised environment and ensuring that both colleagues and visitors have a positive experience. You’ll also support our after-care services and training function by helping prepare quotations and keeping track of customer orders.

This is a great opportunity for someone who is detail-focused, enjoys working with people and likes variety in their day.

What You’ll Be Doing

Front of House & Office Support

• Help keep our office running smoothly and looking its best

• Greet visitors warmly and assist with general enquiries

• Manage incoming and outgoing post and deliveries

• Coordinate meetings and small events, including arranging refreshments

• Look after the reception and showroom area to ensure a professional appearance

• Liaise with facility suppliers and flag any maintenance needs

• Support employees, clients and vendors by providing information or directing queries

General Administration

• Raise purchase requisitions for facilities, marketing and travel

• Maintain accurate records, databases and files

• Input information into our ERP systems with care and accuracy

• Support different departments with day-to-day admin tasks

• Keep communal areas and meeting rooms tidy and ready for use

• Assist with customer audits and questionnaires, working with internal teams

After-Care Sales Support

• Prepare and update quotations through our CRM system

• Track quotation progress and send friendly reminders

• Process received purchase orders and coordinate with the Service team

• Keep accurate data and notes to ensure a seamless process for everyone

• Set reminders for renewals as after-care plans approach their end date

What We’re Looking For

You don’t need to tick every single box, but the ideal candidate will have:

• Experience in reception, administration, or a similar role

• Confidence using Microsoft Office (Teams, Outlook, Word, etc.)

• Comfortable using standard office equipment

• Great communication skills and a friendly, approachable manner

• Strong organisational skills and the ability to juggle tasks calmly

• Good attention to detail and accuracy in data entry

• A team-focused attitude and willingness to support others

• A professional and welcoming appearance

• Experience supporting after-care or service-based sales (engineering industry preferable) - this is an advantage but not essential

*** This role is a full-time, office-based position located at Unit 1, Unit K8, Maynooth Business Campus, County Kildare, Ireland.

Please be aware that applications for this position will not be reviewed until mid-January 2026.