Office Administrator

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Job Title: Admin

Location: Jalgaon, Maharashtra
Organization: Prabodhan Sanstha
Employment Type: Full-Time
Experience: 3–6 years
Education: Graduate in Commerce or Business Administration from a recognized university
Salary: 15,000/- to 25,000/- with additional allowances
Preference: Female candidate, married, and willing to relocate to Jalgaon

Role Summary:

The Office Admin will work closely with the Founding Chairman (Former MLA) of Prabodhan Trust, a multifaceted organization established in 1988. The role involves supporting the day-to-day operations of educational institutions, agricultural and cooperative businesses, as well as special projects. The candidate must be bold, daring, highly organized, and capable of representing the Sanstha and its Chairman in official and high-level interactions.

This is a dynamic position that combines administrative leadership, project coordination, and executive support, ensuring smooth functioning and strategic execution across all units.

Key Responsibilities:Administration & Office Management

· Monitor day-to-day administrative operations for all units: schools, colleges, FPC, cooperative societies, and projects

· Guide and coordinate with staff from all units of Sanstha

· Consolidated reporting of all units to the reporting or chair person

· Ensure compliance with financial and government requirements, including GST, ITR, and loan EMI schedules

· Monitor and ensure timely account updates across all departments

· Implement and maintain administrative procedures, filing systems, and documentation protocols

· Manage inventory/assets, office supplies, travel arrangements, and facility logistics

· Liaise with staff, vendors, and clients for operational activities

Representation

· Represent the Chairman and Sanstha in interactions with clients, government officers, and stakeholders

· Maintain confidentiality and discretion in all matters.

Project Coordination & Strategy

· Coordinate ongoing projects in fisheries and cooperative businesses

· Prepare detailed project reports, budget sheets, and monitoring indicators (KPIs)

· Assist in government subsidy applications and bank loan coordination

· Plan and track implementation timelines, team movements, and project milestones

· Conduct regular project control meetings and provide updates to leadership

Human Resources & Team Leadership

· Lead hiring and on boarding of qualified staff across units

· Train, supervise if required, report non-performing staff

· Maintain inter-departmental coordination and foster a productive organizational culture

· Ensure compliance with HR policies and staff documentation

Required Skills & Attributes:

· Bold, daring, and confident personality

· Excellent leadership and strategic coordination ability

· Strong written and verbal communication in English, Hindi, and Marathi

· High attention to detail and time-bound task execution

· Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

· Organized, proactive, and capable of multitasking

· Strong interpersonal skills with a professional and positive attitude

· Discreet and trustworthy with confidential information

Additional Duties:

· Conduct stakeholder communication and relationship management

· Undertake special assignments and research tasks

· Support event planning, audits, and reporting activities

· Ensure smooth internal communication and resolution of admin issues

· Maintain updated documentation, timesheets, invoices, and project trackers

This position is ideal for a disciplined, self-motivated individual who enjoys taking ownership of organizational responsibilities and thrives in a multi-dimensional work environment.

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Flexible schedule
• Paid sick time
• Paid time off

Ability to commute/relocate:

• Jalgaon, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Admin: 3 years (Required)

Language:

• English (Required)

Location:

• Jalgaon, Maharashtra (Required)

Work Location: In person