Office Administrator

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Job Overview
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, communication, and organizational skills, with experience in office management, bookkeeping, and medical billing. This role involves managing schedules, responding to emails, administration for vendors, ensuring smooth front desk operations and billing follow-up. The Office Administrator will play a key role in maintaining an efficient work environment and supporting company growth through effective administrative practices.

Responsibilities

• Manage daily office operations, including front desk duties and multi-line phone systems
• Oversee calendar management and schedule appointments for staff and executives
• Assist with coordinate event planning
• Supervise office staff and assist with team management activities
• Handle simple bookkeeping tasks such as invoicing, filing, and record keeping
• Manage vendor relationships and procurement processes
• Support human resources functions including onboarding, employee records management, and payroll processing
• Maintain organized filing systems both physically and digitally
• Ensure effective communication within the team through phone etiquette and professional correspondence

Requirements

• Proven experience in office management or administrative roles with clerical or office experience
• Strong organizational skills with the ability to multitask efficiently
• Excellent communication skills, both verbal and written
• Experience with QuickBooks or similar accounting software
• Knowledge of human resources procedure
• Ability to manage schedules effectively and coordinate multiple priorities simultaneously
• Supervising experience is preferred for team management responsibilities
• Familiarity with event planning, vendor management, budgeting, and bookkeeping is a plus
• Experience in medical office management is advantageous but not required
• Experience in medical billing, preferred
• Proficiency in using multi-line phone systems, calendar management tools, and office equipment
• Professional demeanor with strong phone etiquette and customer service skills

Job Type: Part-time

Pay: $17.00 - $20.00 per hour

Work Location: In person