Find Your Next Job
Office Administrator
Posted on Jan. 10, 2025
- Hougang, Singapore
- 0 - 0 USD (yearly)
- Full Time

Apply to 500+ LinkedIn Jobs Automatically
About Unilode
Unilode owns and manages the world’s largest fleet of approximately 160,000 unit load devices (ULDs), for use in the aviation industry, and owns and operates the largest global network for the maintenance and repair of ULDs and inflight food service equipment. Unilode provides management, repair, short term leasing and digitalisation solutions to over 90 airlines through a network of more than 550 airports, 18 regional offices and 50 certified repair stations, supported by 800+ employees. For more information visit unilode.com.
Position Overview
The Office Administrator is a key partner in managing the day to day business within the office(s) and ensure smooth and efficient office processes.
General Responsibilities
- Perform general clerical, administrative and office duties.
- Prepare payroll timesheets for both contractors and employees.
- Assist employees with general concerns including benefits and payroll matters.
- Process any new hire documentation requested and forward to HR department.
- Coordinate and track training activities for new hires and current employees.
- Sort and distribute incoming mail.
- Responsible for ordering and maintaining office and maintenance supplies, safety supplies and placing other orders as needed.
- Devise and maintain office filing system.
- Maintain the office in a clean and tidy manner.
- Act as the point of contact between the manager and internal/external clients.
- Screen and direct phone calls and distribute correspondence.
- Coordinate on and off-site meetings, assist with schedule managements; arrange appointments, travel, meetings and conference calls along with interview scheduling for the station managers.
- Handle expense claims.
- Assist with raising work orders, posting Inbound, outbound, service line, and completed.
- Attend customer calls when required.
- Establish, organize and maintain documents and initiate follow up as needed.
- Assist with communication new policies and procedure to employees and coordinate gathering information as requested.
- Ensure all invoices received are accurate and sent to AP for processing.
- Advise finance of hours worked for each month for temporary vendors.
- Monthly reports such as stock take/movement for assigned stations.
- Create Purchase orders, actioned and monitored promptly through ACTIS or SAP for all type of orders. Assist with Good Receipts processing.
- Communicate with vendors to resolve any shipment issues (i.e. tracing, shortages, pricing, overages, etc.).
- Assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required (i.e. facility’s annual compliance license).
- Additional duties as assigned.
You:
You will add to our quality culture if you can bring:
- Experience as Team Assistant, Personal Assistant or Office Manager.
- Excellent computer skills (MS Office).
- Ability to multitask and prioritize daily workload.
- Excellent verbal and written communications skills.
- Discretion and confidentiality.
- Customer service focus.
- Excellent interpersonal skills.
Why Unilode?
- 14 days of Annual Leave.
- Pension Contribution.
- Medical Insurance.
Apply to 500+ LinkedIn Jobs Automatically
Share with Friends!
Similar Jobs
Turning Point Institute
Administrator
This post offers an excellent opportunity for an ambitious candidate to join the team at Turning Po…
Part Time | Dublin, Ireland
Apply 7 hours, 57 minutes ago
Thermo Fisher Scientific
Training Coordinator
Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description Hos Thermo Fisher …
Full Time | Roskilde, Denmark
Apply 8 hours ago
Champion Products Corp.
Backend Executive- Real Estate
We are seeking a reliable and organized Backend Executive to support our real estate operations. Th…
Full Time | Panchkula, India
Apply 8 hours, 1 minute ago
New York City Department of Transportation
Deputy Director Of Payroll And Timekeeping Operations
DEPARTMENT OF TRANSPORTATION Posted On: 08/02/2025 Full-Time Location NYC-ALL BOROS Exam May Be Req…
Full Time | New york, United States of America
Apply 10 hours, 13 minutes ago
Sherry FitzGerald
Senior Administrator – Team Lead
Sherry FitzGerald Financial Services is a growing company within the Sherry FitzGerald Group incorp…
Full Time | Dublin, Ireland
Apply 1 day, 7 hours ago
Sherry FitzGerald
Financial Services Administrator
Sherry FitzGerald Financial Services is a growing company within the Sherry FitzGerald Group incorp…
Full Time | Dublin, Ireland
Apply 1 day, 7 hours ago
Investment Intelligence
Life And Pensions Administrator For Financial Advisor
An opportunity has arisen for an Life and Pensions Administrator for our Financial Adviser. This is…
Part Time | Dublin 17, Ireland
Apply 1 day, 7 hours ago
Johnson Controls
Systemadministrator (M/W/D)
Job details Employment Type: Full-Time Location: Meppen, Lower Saxony, Germany Job Category: Eng…
Full Time | Meppen, Germany
Apply 1 day, 7 hours ago