Office Administrator

Job Summary

We are looking for an experienced Office Administrator, to be based in our Auckland office, in Epsom. As an Office Administrator you will support senior management and co-ordinate office activities.

In addition, you will provide support to our finance team as well as high quality general office administration support as needed, resulting in a high level of satisfaction of the stakeholders you support.

This is a permanent part time (50%/20 hours per week role), where you’ll be expected to be available 4 days a week.

What you will do

As an Office Administrator, you will:

• Provide administrative support and manage multiple activities in a timely manner.
• Work with and support managers at all levels. Must be able to adapt support and communication accordingly.
• Undertake duties as requested by our finance manager and business leaders
• Provide accounts department assistance with data entry & accounting admin tasks [such as processing expenses & supplier invoices, and help with payroll/ timesheet data entry]
• Provide general office admin support, from general facilities support through to arranging staff travel.
• Actively participate & guide business administration projects
• Collaborate with various stakeholders, when required:
  • External: liaising with relevant suppliers & customers
  • Internal: local & regional stakeholders

We believe you have

• Proven experience in a similar role, ideally a minimum of 3-5 years
• Computer literacy with Microsoft Business Applications: word, excel
• An understanding of basic accounting principles would be an advantage
• A willingness to take on ad hoc projects, as needed
• A mature & confident approach when engaging with multiple stakeholders
• Positive energy & a ‘can do’ attitude when taking on day to day challenges
• An ability to collaborate with colleagues at all levels