Office Administrator

Posted:

Closing Date:

Job Type:

Location:

Job Category:

Our Company

Coral Expeditions is Australia’s pioneering cruise line. We specialise in a unique style of immersive adventures by small expedition ship. With humble beginnings hosting cruises on the Great Barrier Reef, the company has grown into a borderless fleet of three ships carrying between 72 and 120 guests. For four decades, Coral Expeditions has operated with a single purpose – to take small groups of likeminded explorers to remote places with expert guidance and warm Australian hospitality. We offer a wide range of domestic and international destinations. Coral Expeditions is wholly owned by the NRMA and joins a connected family of companies including NRMA Parks and Resorts, NRMA Roadside Assist, NRMA Marine and Ferries as well as SIXT Car Rentals.

The Role

The role is based in our Cairns Head Office and is responsible for supporting the Chief Executive Officer in their day-to-day activities. The Officer Administrator will work closely with the Chief Executive Officer and Executive Leadership Team, contributing to the strategic and operational requirements and will oversee suppliers and contractors who are required to attend the office at times. This will include duties such as:

• Managing and organising calendars and scheduling meetings as required.
• Coordinating meetings, booking meeting rooms and ordering catering for meetings, as required.
• Draft and disseminate internal communications, announcement and memos on behalf of the Chief Executive Officer or Executive Leadership Team.
• Organising events such as workshops or conferences.
• Organising travel arrangements and preparing itineraries, as required.
• Build and maintain effective working relationships with key stakeholders, internal and external, shipbased and shoreside.
• General administration duties for all members of the Executive Leadership Team.
• Ensure office areas are maintained and oversee supplier and contractor arrangements for office requirements.

What you will bring to us

We are seeking an experienced and versatile Officer Administrator who will have/be:

• Demonstrated experience in an office administrator role.
• Excellent communication both verbally and written and the ability to build strong relationships, internally and externally.
• Able to prioritise and multitask to achieve deadlines.
• Accuracy and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Being proficient in Microsoft Office programs, with specific skill in Outlook and Excel.
• A proactive and resourceful mindset with the ability to anticipate needs and take initiative.

What we can offer you

• Career growth in a progressive and expanding Australian company.
• A supportive and collaborative office team environment.
• The opportunity to work and travel in amazing destinations and with inspiring products.

As we screen all applicants and select candidates whose qualifications and experience meet our needs, we will carefully consider your application during the initial screening and will contact you if you are selected to continue in the recruitment process. We wish you every success!