Office Administrator

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About Us:

Peter Hanley Motors is a trusted and long-established motor dealership dedicated to providing high-quality vehicles and exceptional customer service. As we continue to grow, we are looking for a detail-oriented and professional Office Administrator to join our dynamic team.

Job Overview:

The Office Administrator will be responsible for supporting the day-to-day administrative functions of the dealership. This includes handling documentation related to new car handovers, maintaining accurate vehicle records, managing online presence, and ensuring a smooth flow of communication with customers.

Key Responsibilities:

• Vehicle Administration:
• Process all paperwork related to new car handovers.
• Log, file, and maintain vehicle ownership and tax documents.
• Handle vehicle registration certificates and ensure compliance with relevant regulations.
• Customer Service:
• Greet and assist customers in a professional and friendly manner.
• Manage service bookings efficiently.
• Respond to incoming calls and emails in a timely and courteous fashion.
• Website & Online Management:
• Maintain and update the company website with current stock, promotions, and company news.
• Upload and manage vehicle listings and imagery as needed.
• General Administration:
• Maintain organised filing systems (digital and physical).
• Support the team with general clerical tasks including data entry and record-keeping.
• Liaise with relevant departments to ensure administrative processes are followed.

Requirements:

• Proven experience in an administrative or customer service role (motor industry experience is a plus).
• Strong attention to detail and organisational skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office and general computer literacy.
• Experience with website content management systems is an advantage.

Job Type: Full-time

Pay: From €28,000.00 per year

Work Location: In person