Office Assistant

Position Summary

Perform a wide variety of clerical duties in support of an assigned function; develop and input correspondence and data into a computer terminal; assist and inform the public on departmental policies and procedures and assist with basic sorting, filing, copying and/or clerical accounting activities.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Minimum Education, Experience And Additional Requirements

Education directly related to the minimum requirements below may be substituted for experience on a year for year basis.

High school diploma or GED; and

Two (2) years of clerical experience.

ADDITIONAL REQUIREMENTS:

Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.

Possession of a City Operator's Permit (COP) within six (6) months from date of hire.

Preferred Knowledge

• Basic office procedures, methods and computer equipment
• English usage, spelling, grammar and punctuation
• Practices used in minute taking and preparation
• Basic mathematical principles
• Principles and procedures of record keeping
• Principles of cash handling
• Principles and procedures of filing systems
• Principles of basic clerical accounting
• Microsoft Office

Preferred Skills & Abilities

• Learn to interpret and apply City policies and procedures
• Perform general clerical work including answering the phone and assisting the general public
• Assist in preparing a variety of reports and correspondence
• Maintain accurate and complete records
• Communicate clearly and concisely
• Perform the essential functions of the job with or without reasonable accommodation
• Establish and maintain effective working relationships with those contacted in the course of work