Office Manager & Executive Support

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Introduction:
Join a dynamic, fast-moving business that helps bring Australia’s best fresh produce to market at a great, central Sydney location.

We’re looking for an experienced, confident and down-to-earth Executive Assistant / Office Manager to support our CEO and leadership team, and to keep our Rhodes office running seamlessly.

This is a hands-on, people-focused role for someone who can manage a board meeting one minute and organise catering or visitor parking the next.

Who we are:
Our mission is to make fresh fruits and vegetables a more loved and essential part of everyone's life.

Perfection Fresh is one of Australia’s largest privately owned fresh produce companies that’s been on an exciting journey of innovation and growth since 1978.
We’re an Australian-based business that grows, packs, and markets fresh produce both domestically and internationally. You’ll recognize our produce – Qukes®, Broccolini®, Calypso® mangoes, and more.

Our history 45-year history is one of continuous progress. We’re the market leader in our field and we’ve been listed on the Australian Financial Review’s top 100 private companies in Australia.
We employ more than 2,000 people across a portfolio of farming sites, high-tech production facilities, research, corporate offices, and national logistics operations.

Learn more about us and discover other exciting opportunities at www.perfection.com.au.

Description:
What you’ll do:

• Provide executive support to the CEO, including diary management, meeting coordination, board pack preparation and domestic/international travel bookings.
• Assist other members of the C-Suite with occasional travel or logistics support, ensuring cost-effective options and prompt responses.
• Coordinate cross-site meetings and logistics when executives travel.
• Screen the shared Perfection Fresh inbox and manage reception phone calls, responding to or redirecting enquiries promptly.
• Act as the central point of contact for the Rhodes office, phones, visitors, mail, couriers and supplies.
• Organise car park allocations for guests (e.g. clients, board members), greet and assist visitors, and maintain a professional, welcoming environment.
• Oversee travel bookings and accommodation for other PFA staff who may not have company credit cards, obtaining manager approval as required.
• Liaise with building management, cleaners and service providers to keep everything running smoothly — and ensure contractors meet daily expectations.
• Manage office and kitchen supplies, stationery, and uniform inventory across Rhodes, Warehouse Z and Homebush sites, ensuring adequate stock levels.
• Maintain kitchen appliances (e.g. coffee machine), coordinate repairs, and ensure cleanliness and order.
• Schedule and oversee monthly fridge clean-outs, and keep office areas safe, tidy and well-maintained.
• Plan and deliver office and cultural events (morning teas, Melbourne Cup, Christmas, farewells), including ordering catering, arranging delivery and set-up, and ensuring presentation standards.
• Arrange incoming and outgoing mail and parcels, occasionally dropping off or collecting deliveries at the nearest post office.
• Manage reimbursements and expense claims (including PFA reception card) through ExpenseMe.
• Handle confidential information with discretion and professionalism.
• Bring warmth, energy and initiative to the role — someone who cares about the office mood and the small things that make a difference.

Skills and Experiences:
What you’ll bring:

• Proven experience in executive support and/or office management.
• Excellent organisation, attention to detail and communication skills.
• Mature approach, discretion and good judgement.
• A proactive attitude, you see what needs doing and just get it done.
• Willingness to be fully based in the Rhodes office, Monday to Friday, 8AM–4PM. Free parking provided, otherwise we’re right next to Rhodes Train Station and Rhodes Ferry.
• Flexibility to move between strategic, administrative and hands-on tasks, from managing board packs to ensuring the coffee machine works and the fridge gets cleaned out.

If you’re someone who takes pride in creating order, enjoys variety, and can comfortably move between strategic support and hands-on office management, we’d love to hear from you.