Office Manager / Project Coordinator

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Job description

Full Time Office Based Position, Glasnevin, Dublin - D11 VP28

This is an office based full-time position (9am - 5pm Mon - Fri) working across 2 small companies within the construction / facility management sector.

Both companies are based in same office.

Fast Scaffolds is a busy Hire & Sales company - specialising in access equipment.

Svelt Ireland is a growing Sales company specialising in ladders and construction related products.

Successful candidate is required to have the following,

Essential to have good attention to detail, excellent phone manner, good grammar, written and spoken English.

Punctual, excellent time-keeper, ability to work on their own and prioritise tasks.

Knowledge of Office 365 , Word, Outlook

Job includes the following,

Assistant to Company Directors

Customer Service: answering and logging calls and dealing with them as appropriate. Sales enquiries, Email and Web enquiries and also dealing with customers in person at the office.

Order Processing : Booking hires onto our hire system, Co-ordinating transport for deliveries/collections , Processing sales orders from customers. Monthly stock control, Invoice processing on our hire system ( training provided) Emailing customer invoices, and processing of online payments.

Project Management : Responsible for scheduling equipment & labour for on-site projects, co-ordinating crew availability and updating calendars. Providing H & S paperwork, updating and keeping records. Managing crew training records & updates.

General Office Admin : Day to day office functions, communicate with our Sage accounts manager who works remotely. Admin support to Accounts manager. Monitor customers account balances , ordering of office supplies, logging of employee timesheets, holiday sheets , vehicle logs, Health & Safety documentation updates

Business Development : Expand the busy hire business, create sales leads for sales rep, Develop Social media presence for both companies. Update and oversee website.

Job Types: Full time, Permanent

Job Types: Full-time, Permanent

Pay: €32,000.00-€38,000.00 per year

Benefits:

• Employee discount
• On-site parking

Ability to commute/relocate:

• Dublin Ind Estate - Glasnevin, Dublin, CO. Dublin: reliably commute or plan to relocate before starting work (required)

Experience:

• Office: 3 years (required)

Work Location: In person