Operations Administrator

Rethink Ireland

Operations Administrator

Rethink Ireland is looking for a number of energetic, curious, dynamic and eager-to-learn Operations Administrators to join our Operations team.

Contract: 2 years, full-time or part-time, starting as soon as possible

Salary: €30,000 - €34,000 per annum based on experience

Based: Dublin, Cork & Galway - with some travel required within Ireland

Benefits: 23 days annual leave. 8% employer pension contribution, paid time off in lieu and paid sick leave, maternity leave and parental leave following successful completion of probation.

ROLE PURPOSE

The purpose of this role is to support the contracting of our awardees and consultants across our portfolio of Funds. Reporting to the Programmes Manager, the role will include the administration of all awardee and consultant contracts, monitoring our consultant panel availability, collaborating with other project teams and Fund Managers, as well as other project administration tasks to ensure the smooth and efficient running of contracting processes across our fund teams.

While this role sits in the Operations unit it also works across our portfolio of Funds and teams within the organisation.

JOB DESCRIPTION

• Support our Fund teams to commission their non-financial supports from booking consultants to associated contracting.
• Support the Programmes Manager to design and update our consultant management system which manages the commissioning of awardee non-financial support budgets.
• Support the Programmes Manager to coordinate consistent awardee contracting processes and subsequent contracts.
• Upkeep and maintenance of data in our systems such as Salesforce
• Assist Fund teams to follow relevant policies and processes consistently and support the Programmes Manager to communicate updates clearly
• Support the implementation of fund capacity-building workshops where feasible
• Support other teams with administrative tasks where feasible
• Be an excellent Ambassador for Rethink Ireland.
• Undertake training and development as requested.
• Other duties as assigned by your line manager from time to time.

ESSENTIAL REQUIREMENTS

• 2-3 years of relevant experience in administrative roles.
• Proven experience in administrative tasks, such as preparing, reviewing, or proof-reading contracts, policies, and processes, combined with a strong track record of managing tasks and meeting deadlines.
• Excellent written and verbal communication skills
• Excellent planning and organisational skills.

• Computer literate in Microsoft Suite and other cloud-based systems.

• A high attention to detail.
• Ability to work collaboratively in a remote team setting.
• Ability to take initiative, develop and implement your own work plan based on role goals.

DESIRABLE

• Experience or demonstrable interest in social impact.
• Experience in using CRM systems like Salesforce.

PERSON SPECIFICATION

• Flexible, warm & friendly personality who can work well in a team environment.
• A commitment to excellence.
• A commitment to Rethink Ireland’s vision and values.
• Ability to demonstrate the highest levels of integrity and ethical fibre.

At Rethink Ireland, we know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply even if you feel like you don’t meet all the requirements above — we’d love to hear from you.

COMMITMENT TO EQUALITY

We are an equal opportunity employer. We believe that diversity and inclusion lead to success and help us to achieve our best potential as an organisation. We commit to Respect, Equality, Inclusion and Diversity. We strongly welcome applications from members of minority and marginalised communities.

ABOUT RETHINK IRELAND

Rethink Ireland (previously Social Innovation Fund Ireland) supports the most innovative non-profit organisations working in communities across the country. We believe that a team effort is more effective than working alone. So joining forces with the Government, companies, families, individuals and foundations, who understand as we do that lasting change demands new thinking, is how we do business.

Together we create funds to help innovations rise to the challenges of our most pressing social and environmental issues. Our cash grants and business supports enable social innovations to develop and maximise their impact. This is our venture philanthropy model. The groups we support and the donors who support us don’t just think differently. They act decisively on their ideas to build a more equal, just and sustainable Ireland.

What is social innovation?

At Rethink Ireland, we define social innovation as the successful delivery of new approaches to meet social needs more effectively and sustainably than those currently available.

Our mission

Our mission is to support the best social innovations so that they can grow and maximise their impact across Ireland.

Our vision

Our vision is an Ireland which is more just, equal and sustainable because of social innovation.

Our Values

• We work with our hearts and our heads – we value compassion, passion and fun.
• We take smart risks and we allow permission to fail because we know that innovation and risk are two sides of the same coin.
• We believe that social change is a team sport. We build trusted relationships, and we choose to collaborate to achieve our goals.
• We are curious and hunger to learn.
• We value bold ideas and bold leadership, and we develop remarkable people.
• We are an equal opportunity employer and we strongly believe that diversity and inclusion equate to success. The work we do is underpinned by respect, equality, inclusion & diversity.

In line with Ireland’s Equality Legislation we actively oppose discrimination on the following 9 grounds:

We also actively oppose discrimination on the grounds of socio-economic disadvantage.

HOW TO APPLY?

Please apply through this LINK by 12h00pm on Friday 17th January 2025.

Interviews will take place on 21st and 22nd January 2024.

If you would like to discuss the role, please contact us at careers@rethinkireland.ie