Project Coordinator

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ServiceMaster Restore of Edmonton is seeking an experienced Project Coordinator to support our Project Managers with high-level administrative and project coordination tasks, ensuring each insurance claim is completed accurately and on time.

Responsibilities:

• Completing estimate entries for time and material projects.
• Reconciling project job costs, daily reports, materials, invoices, estimates and completing billing packages for review and approval by the project manager(s) with final submittal made to the billings department.
• Compiling back-up documentation, submitting estimates and invoices to insurers and clients.
• Scheduling calendar follow-ups pertaining to outstanding invoices and aiding the project manager(s) and accounts receivable department in collections as required.
• Collecting reports, estimates and invoices from sub-trades and vendors.
• Collecting work authorizations and completion certificates from insureds and clients.
• Scheduling appointments for project managers, crews and sub-trades.
• High volumes of data entry to update and manage internal and external databases inclusive of Encircle, Xactimate, Xactanalysis, Acumatica, Dockusketch and excel.
• Work with the project manager(s) and compliance coordinator to ensure compliance metrics and updates are met daily.
• Working closely with management and project managers(s) to update work in progress reports and project budget reports on a weekly basis.
• Other duties as assigned.

Qualifications:

• 3 - 5 years’ work experience in an intermediate to senior administrative support capacity.
• Diploma or certificate in Business Administration, Project Management or a related field.
• Clear understanding of construction terminology will be considered an asset
• Proficient with Microsoft Office Suite (Word, Outlook and Excel). Certification in Advanced Excel will be considered an asset.
• A solid understanding of the accounting billing cycle
• Experience with restoration software such as Encircle, Xactimate, or similar platforms is preferred.
• Experience coordinating emergency response projects such as fire, water, mold, or contents restoration.
• Team-oriented mindset with the ability to support project managers and field staff. Strong communication skills in verbal and written when interacting with homeowners, technicians, insurance companies, and subcontractors.
• Ability to remain calm, professional and solution-focused in emergencies or high-pressure situations.
• Ability to work in a fast-paced, changing environment with shifting priorities. Strong organizational skills with the ability to prioritize and manage multiple deadlines.
• Strong document control abilities: estimates, purchase orders, job files, and work authorizations.

Benefits:

• Competitive salary
• Excellent benefit plans
• Health Spending Account
• Career advancement opportunities
• Company events

Work Location: In person

To learn more about us, please visit: https://svmrestore-edmonton.ca

ServiceMaster Restore is an Equal Opportunity Employer

We celebrate diversity and are proud to be an equal opportunity employer. We are committed to providing accommodation for individuals with disabilities throughout the hiring process. If you require accommodations at any stage or recruitment, please let us know.

We thank all applicants for their interest; however, only candidates who meet the requirements and who are legally permitted to work in Canada will be contacted.  Final candidates will undergo pre-employment checks.

Job Types: Full-time, Permanent

Pay: From $22.00 per hour

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking

Experience:

• Administrative: 3 years (preferred)

Work Location: In person