Accounts Payable Manager

Reports To: Director of Finance
Department: Finance
Contract Type: Permanent, Full-Time
Place of Work: Warrington Place, Dublin 2 / Hybrid

ABOUT US

Co-operative Housing Ireland is the national organisation representing, promoting and developing co-operative housing in Ireland. Since our foundation in 1973 we have provided over 5,700 homes through homeownership, shared ownership and social rented co-operatives. As an Approved Housing Body (AHB), we work with various stakeholders in the housing sector, including Local Authorities, Government, aspiring homeowners, tenants and developers. We currently manage over 5,000 properties across Ireland.

ROLE OVERVIEW

Co-operative Housing Ireland is seeking an Accounts Payable Manager to join our Finance team. The Accounts Payable Manager will lead the end-to-end Accounts Payable (AP) function, ensuring timely and accurate processing of supplier invoices, compliance with internal controls, adherence to procurement and regulatory requirements, and high-quality service delivery to internal and external stakeholders. The role will be central to managing cashflow, financial reporting, supplier relationships, and continuous improvement of AP processes.

Co-operative Housing Ireland is a large AHB with annual expenditure of + €100 million and Annual Capex spend +€400 million.

WHAT YOU WILL DO

Accounts Payable Operations

• Manage the full cycle of Accounts Payable, ensuring accurate and timely invoice processing, approval workflow, coding, and payment.
• Oversee high-volume AP activities including contractor payments, utilities, maintenance charges, development-related invoices, and grant-funded expenditure.
• Ensure payments are made in line with contract terms, statutory requirements, internal policies, and budgetary controls.
• Monitor aged creditors, resolve queries, and provide regular updates to the Financial Controller.
• Approve and oversee supplier reconciliations, payment runs, and month-end close activities.

Controls, Compliance and Governance

• Ensure compliance with the organisation’s financial controls, procurement regulations, and funding/grant conditions.
• Develop policies and procedures
• Maintain adherence to AHBRA & Charity Regulators requirements, including audit trails, separation of duties, and internal control frameworks.
• Support internal and external audits by preparing schedules, responding to queries, and implementing audit recommendations.
• Safeguard data accuracy and integrity across finance systems.
• Manage tax aspects relating to Accounts Payable including VAT, RCT.

Leadership & Team Management

• Lead, mentor, and develop the Accounts Payable team, ensuring high performance and continuous professional development.
• Allocate work effectively and ensure adequate resourcing for peaks of activity (e.g., month-end, year-end).
• Devise Key Performance Indicators (KPI) to effect continuous improvement culture
• Promote a culture of collaboration, customer service, and continuous improvement.
• This role will involve close collaboration with peer colleagues in the Finance Group Team including the Finance Manager (Core), Treasury Manager, Financial Planning Manager.
• Contribution, engagement with the wider leadership team in Finance Group and across the organisation.

Systems & Process Improvement

• Oversee AP modules within the organisation’s finance/ERP system and contribute to systems development.
• Champion automation, digitalisation, and process optimisation in invoice processing, purchasing, and payments.
• Identify and implement opportunities to reduce manual processes and enhance internal controls.
• To explore use of tools such as Artificial Intelligence (AI)
• Work closely with IT team, procurement, and operations teams such as AMPS, HSCE, HR, Corporate and Development to streamline workflows and improve efficiency.

Stakeholder & Supplier Engagement

• Act as the primary point of contact for supplier queries, disputes, and escalations.
• Build strong working relationships with internal departments including HSCE (Housing Services), AMPS (Asset Mgmt. & Property Services), HR, Development, Corporate and Procurement.
• Support suppliers and contractors in navigating invoicing processes and payment cycles.

Reporting

• Produce regular AP and cashflow reports, KPI dashboards, and variance analyses.
• Provide insight and commentary for monthly management accounts.
• Assist in annual budgeting and forecasting of AP-related costs.

WHAT YOU WILL BRING

Essential

• Minimum 5 years’ experience in an Accounts Payable leadership or supervisory role in a large organisation (with annual expenditure at same or larger scale than CHI).
• Degree in Accounting, Finance, Business, or related discipline.
• Demonstrated experience managing high-volume AP environments.
• Strong knowledge of financial controls, compliance frameworks, taxation applicable to AP and procurement processes.
• Proficiency with finance/ERP systems (e.g., Business Central, Purchase to Pay systems, SAP, Oracle, Dynamics, Sage, or other equivalents).
• Excellent Microsoft Suite including Excel skills and confidence with data analysis.

• Experience implementing system upgrades or digital transformation initiatives.
• Strong leadership, communication, and problem-solving skills.
• Excellent attention to detail, analytical thinking and focus on process improvements

Desirable

• Experience working in an Approved Housing Body, social housing provider, local authority, or regulated not-for-profit environment.
• Professional finance qualifications (e.g., ACA, ACCA, CIMA, ATI) completed or in progress.
• Knowledge of public procurement rules and grant funding compliance.

WHAT WE OFFER

• Competitive Salary Bands
• 22 Days Annual Leave + 3 Company Privilege Days
• Annual leave increase to 30 days linked to length of service
• Generous Company Pension Contributions (up to 12% employer contribution)
• Income Protection
• Paid Sick leave Scheme
• Educational Assistance Program, Paid Study & Exam Leave, Paid Professional Subscription
• Employee Assistance Program (EAP Scheme)
• Life Cover/Death in Service
• Hybrid-Working

SELECTION PROCESS

Please note that interviews for this position may take place anytime from the launch date to closing date until a successful candidate is found.

How to Apply: Interested applicants should submit a CV and Cover Letter.

Due to the high volume of applications received, we regret that we are unable to respond to all applications. Only those suitable for this position will be contacted.

Co-operative Housing Ireland is an equal opportunities employer.

All documentation received by Co-operative Housing Ireland will be processed in accordance with the Data Protection Acts & General Data Protection Regulation (GDPR; 2018)