Ceo Assistant

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• Board Support: This is what sets you apart from a typical administrative assistant. You will need to coordinate board meetings, prepare and review board-level reports and materials, participate in corporate governance processes, and sometimes even collaborate with the corporate secretary to handle board agendas and meeting minutes.

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• Managing Complex Schedules and Internal/External Communications: You will manage the CEO’s highly complex and dynamic schedule, proactively prioritize tasks, and resolve scheduling conflicts. At the same time, as the central point of contact for the CEO’s office, you will handle a large volume of confidential and sensitive information and act as a “gatekeeper” and liaison, coordinating communications with internal executives, external partners, government officials, and even investors.

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• Participation in Strategic Projects: You are not just a support staff member—you are an active participant. At a leading energy transition company, you’ll have the opportunity to participate directly in energy projects, leveraging your knowledge to gain firsthand industry experience. At times, you’ll also need to integrate information across departments, synthesizing input from different teams into clear, actionable materials for decision-making.

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• Frequent Travel and Event Coordination: Coordinate complex and frequent domestic and international travel, prepare detailed itineraries and briefings, and plan and organize company-wide internal and external meetings, seminars, and team-building events.
• Hard Skills: 3–5 years of experience supporting C-suite executives; proficiency in the Microsoft Office suite, particularly PowerPoint and Excel, for creating high-quality presentation materials and data analysis. Excellent written communication skills are also essential, including report writing, editing, and preparing executive-level documents.

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• Soft Skills: “Expectation management” is key. You must be able to anticipate the CEO’s needs and proactively solve problems rather than react passively. Additionally, you must possess excellent judgment, an unwavering commitment to confidentiality, and the ability to thrive under pressure in a highly dynamic and high-stress environment.

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Pay: $12,369.33 – $15,658.36 per year

Benefits:

• Childcare assistance
• Employee mentoring program
• Extended annual leave
• Health insurance
• Housing allowance
• Life insurance
• Maternity leave
• Paid volunteer leave
• Professional development assistance
• Profit sharing
• Referral program
• Salary packaging
• Travel reimbursement
• Visa sponsorship
• Work from home

Work Location: In person