Department Administrator

Job Title

Job Description Summary

Job Description

We are looking for an enthusiastic administrator/office coordinator to join our Regional Team. You will be a key member of the Team within a very busy Department and should be able to work closely in a team structure as well as being self-motivated. Day to day the role will involve all aspects of your secretarial, administrative and financial skills supporting the team and the wider National Admin Team, ensuring that a high-quality service is maintained day to day.

General office coordination including monitoring and restocking office suppliers; scheduling services and managing office supplier invoices. Also coordinate with internal IT on upgrades and equipment logs

Core Responsibilities:

• Registering new opportunities and jobs on appropriate systems, creation of conflict check reports and creation of appropriate files

• Assisting with Engagement Letter preparation, ensuring it is signed and saved on file.

• Assisting in typing & formatting of correspondence and reports

• Assisting the team with local marketing and advertising include updating online adverts; ordering brochures and signage and scheduling and logging newspaper adverts.

• Assisting in creation & formatting of PowerPoint Presentations for the Team

• Raising of invoices/credit notes using the B20 system

• Creating new customers, suppliers on B2O/Workday

• Manage international fee shares (Intercompany Agreements)

• Managing the team’s meeting minutes, work in progress records and forecasting.

• Proactive management of team contact databases

• Managing telephone calls and accurate message taking

• Creating and updating various lists, spreadsheets & schedules using Excel, to an intermediate level

• Updating internal systems such as Engage and local agency database

• Undertake voluntary or nominated duties in order to ensure the smooth flow of work through the team or business unit.

• File management, archiving and ad hoc duties. Monitoring and completing file opening and closure processes and following relevant procedures in order to ensure that all job and audit protocols are met.

• Prioritizing workloads and generally assisting a busy team.

• Attendance and participation in meetings, as required.

• General office coordination including monitoring and restocking office suppliers; scheduling services and managing office supplier invoices. Also coordinate with internal IT on upgrades and equipment logs

Cushman & Wakefield is a global leader in commercial real estate services, helping clients transform the way people work, shop, and live. The firm’s 52,000 employees in more than 60 countries provide deep local and global insights that create significant value for occupiers and investors around the world. Cushman & Wakefield is among the largest commercial real estate services firms with revenues of $9.4 billion across core services of agency leasing, asset services, capital markets, facilities services (branded C&W Services), global occupier services, investment management (branded DTZ Investors), tenant representation, and valuations & advisory.