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Executive Assistant
Posted on Oct. 3, 2025
- Montréal, Canada
- 0 - 0 USD (yearly)
- Full Time
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- Coordinate and manage executive schedules, including arranging appointments, meetings, and travel itineraries.
- Ensure expense accounts are coordinate and submitted in a timely manner; Plan, coordinate and prepare team meetings and recurring or ad hoc meetings;
- Organize meetings, book rooms, send videoconference invitations, etc;
- Act as a trusted liaison with the management team, ensuring confidentiality and professionalism at all times;
- Assist in coordinating special projects and initiatives as assigned by executives, ensuring deadlines and deliverables are met.
- Prepare certain administrative and operational reports;
- Collaborate on several other related and position-related initiatives.
- Coordinate calls and messages for the executive member, process and distribute incoming postal and electronic mail and other documents, and coordinate the flow of information;
Qualifications:
- Bachelor’s degree preferred but not mandatory, equivalent experience considered;
- A minimum of 8 years of proven experience in a similar role;
- High level of professionalism, discretion, experience in handling confidential and sensitive information;
- Able to effectively manage complex situations with tight or urgent deadlines and tolerant of ambiguity;
- Work diligently with a variety of stakeholders, both internal and external, and have a positive, prompt approach to organizing and following up on priorities and activities;
- Excellent written and oral communication and presentation skills
- Ability to take initiative, anticipate needs and demonstrate proactivity in decision-making and carrying out activities;
- Excellent organizational skills;
- Availability outside normal working hours for urgent requests; Excellent command of the Microsoft Office suite.
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