Facilities Administrator

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About us:

FLEXÉIR are part of the Flexim Group. Flexim Group is an international Facilities Management company with a Global HQ based in Switzerland. Operating worldwide, with 21 offices in 14 countries and over 600 employees.

The company is a successful provider of facility management services to both Irish and multinational companies. Our focus is on organisations that are keen to change and implement best practice. We currently provide our services to a broad range of sectors including Aviation, Education, Financial, Pharmaceutical, Retail, Manufacturing and Medical organisations.

Since the company’s formation we have grown each year due to our strong customer service, technical competence and a commitment to deliver the highest standards of facilities management to our clients. FLEXÉIR’S high level of client retention is testament to our quality of our service.

We are recognised as an established and capable provider with a clear focus on good management, technical experience and commitment to providing added value to all our clients.

Your Role:

We are seeking a skilled and experienced Facilities Assistant to join our growing, dynamic team. In this role, you will play a key part in ensuring the smooth operation of our facilities by managing daily activities, coordinating maintenance tasks, and supporting health and safety compliance. Your role will include the following:

• Report on outstanding Work Order and PPMs, following up with sub-contractors on the status of works
• Prepare client quotes for reactive and follow-up works
• Assist in scheduling PPMs and reactive works
• Review contractor documents and ensure all documents are up to date
• Authorize and manage Permit to Work systems
• Compile RAMs as required
• Assist management with supplier invoicing
• Source and request PO’s for works in a timely manner
• Draft Supplier Level Agreements for approval by the Facilities Manager
• Coordinate Subcontractor maintenance visits with Supplier and Client requirements
• Oversee the employee schedule for support cover
• Financial reporting
• Compile service reports, upload to the CAFM system and issue to customers
• Assist management with the mobilisation of new contracts

Requirements:

• Experience working in a professional team-based office environment
• Experience communicating with Clients/Customers and providing excellent customer service
• Possess basic technical knowledge of plumbing and electrical equipment is advantageous
• High level of computer literacy including an excellent working knowledge of MS Office software (Word, Excel, Powerpoint and Outlook)
• Experience working with CMMS and CAFM software
• Experience working in a similar role within Facilities Management is preferred
• Strong administrative and coordination skills
• Strong attention to detail
• Highly numerate and analytical skills
• Facilities Management: 2 years (preferred)

Benefits:

· Bike to work scheme

· Company Events

· Employee Assistances Program

· On-site parking

· Wellness Program

Job Types: Full-time, Permanent

Benefits:

• Bike to work scheme
• Company events
• Company pension
• Employee assistance program
• On-site parking
• Sick pay

Work Location: In person