Project Administrator

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The Company

Dynamic Resources has been the trusted provider of retail services for many of the biggest brands in the world. We specialise in the site survey and installation of store fixtures, graphics & visual campaigns and full store construction. We also offer preventative and reactive maintenance services along with logistics, warehousing and training facilities. Every year we complete over 8500 projects around the globe, working for many of the world’s leading retail brands, technology companies, fixture manufacturers and graphic suppliers.

We have six offices around the globe: Dublin, London, Tokyo, New York, Atlanta, and Portland.

Role Summary

To provide administrative support to the Dynamic team, on a variety of global projects for a range of retail brands. Initially, there will be a substantial amount of data entry and management, so experience in Microsoft Office is essential.

Key Duties and Responsibilities

· Assist the project team with document creation (e.g. letters of appointment, proposals, scope of works, statement of completion)

· Provide day-to-day administrative support to project team (data entry, filing, printing, scanning, etc.)

· Support the project team to ensure accurate reporting

· Escalate issues through appropriate channels in a timely fashion

Skills, Behaviours & Experience

Role specific skills

· Must be competent with Microsoft Office suite

· Possesses excellent time management skills and keen attention to detail

· Background in the Construction industry, Project Management, Architecture / Design, Engineering or Quantity Surveying, an advantage

Business and operational behaviours

· Possesses good organisational skills

· Able to be flexible and resolve problems efficiently

· Energetic and proactive; able to grasp new ideas

· Possesses an enthusiastic attitude and a continuous improvement approach to work

· A brand ambassador that always represents the business in a professional manner

People skills

· Possesses good written and verbal communication skills

· Able to work as part of a team, contributing ideas where necessary

IT & Systems

· MS Office 365 (Word, Excel, PowerPoint, Outlook)

· Adobe PDF

· Mac OS and iOS platforms

· MS collaboration tools (Teams, SharePoint, OneDrive) – an advantage

· MS Project – an advantage

· CAD software – an advantage

Education, Qualifications & Experience

· Experience working in or for retail brands, a distinct advantage

· Experience working in a team on projects, an advantage

· Fluency in English and at least one other language, a distinct advantage

· H&S training / Certification (e.g. CSCS), an advantage

This job description is not exhaustive and may be added to or changed to from time to time following discussion and consultation with the post holder and line manager.

Job Type: Full-time

Ability to commute/relocate:

• Dublin, County Dublin: reliably commute or plan to relocate before starting work (required)

Experience:

• Desktop administration: 1 year (required)

Work authorisation:

• Ireland (required)

Work Location: In person