Legal Administrator

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Legal Administrator

Holmes O'Malley Sexton are seeking to recruit a Legal Administrator to join their team in the Plaintiff Litigation department to provide secretarial and administrative support to the relevant solicitor. It is essential that candidates have excellent IT and organisation skills to manage their workload in a busy department.

Main tasks:

• To plan and maintain diary/appointments to ensure time is managed effectively; open post, assess and prioritise same, action matters accordingly; respond to enquiries (mail, phone, in person, email).
• To prepare and type documents regarding correspondence, legal submissions etc.
• To support the solicitor in the various areas which fall under his/her remit. To prioritise work accordingly.
• To assist with legal research, case preparation and document drafting.
• To provide support to the legal team in analysing and interpreting laws, regulations, and legal precedents.
• To work to continuous deadlines and perform duties in a highly confidential environment.
• To liaise with staff from all areas within the company and externally with clients, medical professionals, insurance companies, counsel, etc.
• To manage the filing system for the relevant solicitor including indexing material, identifying and opening new files, efficient retrieval of files on a day-to-day basis.
• To respond on own initiative to general queries and requests for information/assistance. To deal with queries from senior personnel in company and externally as required.
• At all times working efficiently using own initiative, taking responsibility without direction and using discretion when dealing with company matters, cases and individuals.
• To ensure compliance with relevant laws and regulations.
• To perform general office duties as required to collate, type, layout, photocopy, assemble, bind and dispatch correspondence etc.
• To undertake postal duties on a rota basis.
• To undertake other appropriate duties assigned by the relevant solicitor and his/her nominee.

Qualifications and Experience:

• Previous experience in a busy legal environment.
• Strong Microsoft Office skills in particular Word, Outlook and Excel.
• Experience in using legal case management software.

Personal Specification:

• Excellent interpersonal skills.
• Ability to work on own initiative and as part of a team.
• Highly organised and motivated with the ability to prioritise workload and timelines.
• Strong administration, communication and organisational skills.
• Excellent attention to detail and accuracy essential.
• Excellent legal research and drafting skills.
• Strong understanding of legal procedures and practices.

Job Types: Full-time, Permanent

Pay: €35,000.00-€40,000.00 per year

Benefits:

• Bike to work scheme
• Company events
• Company pension
• Employee assistance program
• Sick pay

Work Location: In person