Office Administrator

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Company Overview

3G LIGHTING is a family-owned and operated architectural lighting manufacturer based in Toronto, Canada. We pride ourselves on designing and manufacturing all our products in-house, ensuring industry-leading turnaround times while delivering innovative and award-winning lighting fixtures across various sectors including hospitality, retail, commercial, corporate, and residential.

Summary

We are seeking an Office Administrator to join our dynamic team at 3G LIGHTING. In this role, you will play a vital part in ensuring the smooth operation of our office environment.

Responsibilities

• Support the Logistics Department as required; schedule and coordinate small packages via DHL, UPS, Purolator and others, as required; Provide tracking and delivery information, as required.
• Assist Logistics Department with administrative functions in relation to LTL shipments.
• Assist Logistics Department with ad-hoc tasks as they are presented.
• Handle front office reception and administration duties; Ensure reception area is tidy
• Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Perform filing and clerical duties; Send emails and faxes; Filing Accounts Payable
• Ensure office extension lists are up to date and dispersed; coordinate and send out birthday announcements; coordinate and organize office special events, such a pizza days and celebrations.
• Coordinate mail flow in and out of the office; Sort and distribute; Prepare outgoing mail
• Handle company inquiries; Route calls to appropriate people
• Direct visitors by maintaining employee and department directories
• Maintain security by following procedures
• Assist Human Resources department by screening and creating short lists for direct labor recruitment, schedule interviews, conduct reference checks, and all other duties as assigned.
• Ensure professional communication with candidates via phone and email, as required.
• Assist Health and Safety initiatives by organizing certification as required; following up on certification as required and coordinating in-house and/or external training, as required.
• Assist Accounting department by performing filing and clerical duties; accurate data entry as required and, updated ERP system in place, as directed.
• Assist CMO with special events and campaigns as required; Coordination and organization of data and contact information, preparation of marketing materials and communications, and all other duties as assigned.
• Adhere to the use of personal protective equipment (PPE), safety guarding and general safe working practices
• Perform other duties as assigned; Perform project tasks as required

Requirements

• Proven experience in an administrative role with strong clerical skills.
• Excellent organizational skills with the ability to manage multiple tasks efficiently.
• Strong communication skills, both verbal and written.
• Experience in team management or supervising is a plus but not required.
• Familiarity with human resources processes is beneficial but not mandatory.

If you are ready to contribute to a leading lighting manufacturer and thrive in a collaborative environment, we invite you to apply for the Office Administrator position at 3G LIGHTING today!

Job Types: Full-time, Permanent

Pay: From $50,000.00 per year

Additional pay:

• Overtime pay

Benefits:

• Casual dress
• Dental care
• Extended health care
• On-site parking
• Vision care

Schedule:

• Day shift
• Monday to Friday

Language:

• English (required)

Work Location: In person