Office Administrator And Accounts Assistant

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Role summary

We are seeking a reliable and detail oriented Office Administrator and Accounts Assistant to manage day to day office administration, documentation control, coordination, and basic accounts support for our construction office. The ideal candidate is highly organised, communicates professionally, and maintains accurate records with confidentiality.

Key responsibilities

Administration and coordination

• Manage incoming calls, WhatsApp messages, emails, and enquiries in a professional manner
• Maintain client database and follow up tracker, including enquiry status and next actions
• Prepare and maintain project wise files and documentation, including quotations, work orders, agreements, invoices, receipts, and completion records
• Coordinate site visits, meetings, and schedules between clients, vendors, and the site team
• Maintain vendor, contractor, and supplier database with contact details and service categories
• Collect quotations from vendors, support comparison sheets, and track approvals
• Maintain office registers and ensure documentation is filed accurately and can be retrieved quickly
• Support management with reminders, documentation readiness, and weekly status updates

Accounts support

• Prepare quotations and invoices as per instructions and maintain billing records
• Record day to day transactions including sales, expenses, vendor bills, receipts, bank entries, and petty cash
• Maintain petty cash register and voucher filing with supporting bills
• Track vendor outstanding payments and customer collections, maintain ageing reports and follow up lists
• Prepare monthly documentation and summaries required for the Chartered Accountant, including GST related supporting documents and TDS details if applicable
• Maintain basic project wise expense tracking and prepare simple monthly cost summaries

Skills and qualifications

• Education, BCom or equivalent experience
• Strong Excel Sheets skills
• Good communication in Malayalam, and working level English for emails and documentation
• Basic accounting knowledge and strong attention to accuracy
• Tally Prime knowledge preferred
• High integrity and confidentiality in handling documents and financial records

Experience

• Preferred 1 to 5 years in office administration or accounts assistant role
• Construction or real estate office experience is an advantage

What success looks like in this role

• Files and records are always updated, accurate, and easy to find
• Follow ups are done on time and tasks do not get missed
• Billing and entries are completed without errors and backed by proper documentation
• Management receives clear weekly updates on pending items, collections, and vendor payments

How to apply

Send your CV to keerthyconstruction@gmail.com or WhatsApp +91 95268 51268.

Job Types: Full-time, Permanent, Fresher

Pay: From ₹9,000.00 per month

Work Location: In person