Operations Administrator

Job Title:

Operations Administrator

Reporting To:

Director, People & Operations

Location:

Dublin 7 - requirement to be in the office 3 days per week (Tues-Thurs)

Start date:

Immediately

Contract duration:

Permanent

Hours of Work:

Full-time, 39 hours per week *(*Access to 4-Day Work Week)

To apply:

Via bamboo Application Form

Remuneration:

€32,400 per annum

Probationary Period:

6 months

Benefits:

25 days annual leave (exclusive of public holidays),

financial support for further education, two days positive mental

health leave annually, and access to the four-day working week programme.

Closing date for applications is midnight Sunday 18th January 2026

About spunout

spunout is Ireland’s youth information and support platform, working towards an Ireland where all young people are supported and empowered to thrive. spunout has a range of free, anonymous online services that are there for you whenever you need them. If it matters to you, it matters to us.

Through our platform, spunout shares factual information on mental health and wellbeing, provides 24/7, free and anonymous support by text, and shares the stories and experiences of young people across Ireland so we can learn from and support each other. We also connect people to trusted services and resources around the country for further support.

Our aim is to support young people to be informed, feel empowered and heard, and to support our peers to access opportunities and services to help us achieve our full potential.

About the Role

We are looking for an Operations Administrator to support our daily office operations and act as a key coordination point across the organisation. This person will provide administrative support to multiple departments, manage shared systems such as email and scheduling tools, and help maintain accurate records and processes. The role is essential in ensuring the smooth running of the office and supporting staff, volunteers, and organisational activities.

Key Responsibilities

Finance Support

• Assist with basic bookkeeping, scheduling and finance-related administration.
• Maintain accurate financial records and support document preparation as required.

Email and Communication Management

• Monitor shared email accounts, ensuring messages are circulated promptly to the correct teams.
• Manage incoming and outgoing correspondence (emails, letters, packages, calls).

Health & Safety Administration

• Support routine checks, logs and documentation related to workplace safety.
• Coordinate basic training schedules or inspection records if required.

Garda Vetting Administration

• Manage vetting requests from start to finish, ensuring compliance with procedures.
• Maintain secure and accurate vetting records and follow up on required documentation.

Events Support

• Assist with event planning and logistics, including booking venues, travel and supplies.
• Support communication and coordination with volunteers and participants.

Facilities Management

• Oversee the shared office space scheduling tool, managing all bookings and making sure rooms are used effectively.
• Coordinate the maintenance and repair of office equipment and facilities.
• Track and order office supplies to ensure adequate stock levels.

Merchandise Fulfilment

• Support inventory control, packing and dispatch of merchandise orders.
• Keep accurate records of stock levels and ensure timely fulfilment.

General Administration

• Maintain accurate and high-quality file and record management systems.
• Update and manage company databases with personnel, financial and other data.
• Carry out additional administrative duties as required by management.

Key Skills and Requirements

• Strong organisational and time-management skills.
• Ability to work independently with minimal supervision.
• Trustworthy, self-motivated and reliable.
• Competent with office software and data entry.
• Clear communicator with strong attention to detail.
• Flexible and able to support a variety of tasks and teams as needed.

Who am I?

Qualifications and Experience

• Experience in administrative or operations support roles (office, facilities, finance or similar).
• Confidence in using office software, online scheduling tools and database systems.
• Excellent written and verbal communication skills, with the ability to share information clearly and professionally.
• Strong attention to detail in record-keeping, data entry and document management.
• Ability to manage multiple tasks, projects and deadlines in a busy environment.
• A collaborative, proactive approach, with a positive attitude and passion for supporting organisational impact.
• Ability to handle confidential information with discretion and professionalism.
• Knowledge of basic finance administration, health and safety, or compliance processes is an advantage, but not essential.

Personal Attributes:

• A natural organiser with a talent for creating order, systems and efficiency.
• Proactive, resourceful and able to anticipate operational needs before they arise.
• Collaborative and dependable, supporting teams and contributing to a positive working environment.
• Detail-focused with a commitment to accuracy, quality and reliable processes.
• Motivated by helping others work smoothly, contributing to impact behind the scenes.

Additional Notes: The above job description is not intended to be an exhaustive list of all duties involved. The post holder may be required to perform other duties appropriate to the role, as assigned from time to time.

Commitment to Equality, Diversity, and Inclusion: spunout is an Equal Opportunities Employer, and we welcome applications from individuals of all backgrounds, identities, and life experiences. We are committed to creating an inclusive and supportive workplace where diversity is valued.

Data Protection: All documentation received by spunout will be processed in accordance with applicable data protection legislation. The information provided will be used solely for the purpose of processing job applications and for ongoing administrative purposes related to job candidates.