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Operations Administrator
Posted on June 30, 2025
- Dublin, Ireland
- 0 - 0 USD (yearly)
- Full Time
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About Beyondbmi
Beyondbmi is a fast-growing healthtech company delivering medical weight management services. We combine clinical expertise, behavioural science, and technology to support people on their weight loss journey. As a regulated healthcare provider, we are committed to operational excellence, compliance, and a seamless user experience.
Role Overview
We are seeking a proactive and detail-oriented Operations Administrator to support our growing team. The successful candidate will play a key role in ensuring the smooth running of administrative and clinical operations, supporting compliance, internal communication, and efficient service delivery in a regulated digital health environment.
Key Responsibilities
General Administration
- Provide day-to-day administrative support to the Operations team
- Track project progress, manage documentation, and drive internal communications
- Help administer and maintain operational systems including HRIS, CRM, Google Drive and CS tools.
Operational Planning & Coordination
- Assist in developing and maintaining schedules, capacity planning, and resource allocation to support scalable, high-quality clinical operations.
- Liaise with cross-functional teams to ensure alignment between operational and clinical priorities and support the planning of clinical services to ensure that patient care is effectively delivered.
Clinician Support
- Act as the primary point of contact for all clinicians working with Beyondbmi.
- Ensure clinicians are equipped with the tools, access, and information needed to deliver care effectively.
Regulatory and Compliance Support
- Support the tracking of compliance activities such as license renewals, audit schedules, and clinical governance reviews.
- Assist in maintaining and updating regulated documents, including SOPs and patient-facing protocols.
- Support the documentation of information security and data management in line with GDPR and other relevant frameworks.
Onboarding and HR Support
- Coordinate the onboarding and offboarding process for employees and contractors, including equipment, access, and documentation.
- Maintain accurate records of training, credentials, and HR files.
Requirements
Essential:
- 2 + years experience in an administrative or operations support role, ideally in healthcare, technology or another regulated environment.
- Strong organizational and time management skills.
- Very comfortable working with digital tools (e.g., Google Workspace, Notion, Slack, Asana, or similar).
- Excellent communication skills, both verbal and written.
- Professional, proactive, and capable of handling confidential information with discretion.
Desirable:
- Familiarity with clinical operations, patient scheduling, or workforce planning.
- Experience working in a startup or scaling company.
- Understanding of GDPR, ISO 27001, or other compliance and data protection standards.
- Experience working with healthcare professionals or clinical teams.
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