Project Officer

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Law, Economics and Finance (FDEF) at the University of Luxembourg offers a unique academic and research environment.
Rooted in Luxembourg but with a European and international outlook, teaching and research benefit from the proximity of the European institutions, Luxembourg’s leading international financial centre and its vibrant business community. Institutional and private sector partnerships, sponsored Chairs and a growing network of international partner universities make the FDEF a dynamic academic hub at the heart of Europe.

About the role...

Provide proactive and high-level office management and ensure a well organised day-to-day functioning for Faculty of Law Economics and Finance. Build and maintain a relationship built on trust, in order to enable management to operate in an effective and efficient manner. Able to anticipate or recognize issues and refer them immediately to the right person for resolution.

• Provide day-to-day assistance and support to the Decanat, ensuring administrative and organizational matters are carried out in a confidential and efficient manner
• Support the Dean and Vice-Dean in the implementation and day to day management of special projects
• Enable efficient organization and proper communication before, during and after project execution with relevant internal and external stakeholders
• Receive, prioritize, handle and forward incoming communication to the right person within the organization
• Organize and plan internal and external meetings, events and professional trips
• Prepare and contribute to internal reporting and presentations for the entity
• Coordinate purchase orders, follow up invoices and reimbursement of expenses
• Distributing, and administrating office supplies/marketing material/IT equipment/books/furniture etc.
• General secretarial tasks i.e., telephone, e-mails, correspondence, dispatching, filing and archiving

Your profile...

• A university degree in business Administration
• Proven experience in a comparable role
• Proven ability to adapt to new situations, develop and implement creative solutions in a complex, multicultural and multi-stakeholder environment
• Excellent interpersonal and communication skills with the ability to build relationships at several levels
• Deductive skills with an interest in technical/academic subjects
• Excellent administration and organisational skills, with an eye for details and ability to manage big data project
• Master standard Microsoft Office applications
• Fluency in English and French. German will be considered as an asset

In return you will get…

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply...

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Fixed Term Contract 12 Month
• Work Hours: Part Time 30.0 Hours per Week
• Location: Weicker Building
• Internal Title: Project officer
• Job Reference: UOL07110

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