Real Estate Assistant

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About Us

We are a brokerage and property management company operating across both residential and commercial real estate sectors. Our company thrives on client satisfaction, fast-paced transaction management, and a highly collaborative team environment. We are looking for an organized, proactive, and detail-oriented Real Estate Assistant to answer the phone and streamline our office operations and support our small group of sales and leasing agents.

Position Overview

In this dual-focus role, you will be the backbone of our daily operations. You will manage client care, market properties, and track paperwork from listing to close for both single-family homes and commercial properties. The ideal candidate has excellent communication skills, thrives under minimal supervision, and is deeply comfortable navigating client relationship and property management software.

Key Responsibilities

• Administrative Support: Schedule showings, coordinate property viewings, and respond promptly to phone calls, texts, and emails. Enter property bills into management system and file accordingly.
• Transaction Coordination: Organize and maintain digital files for residential leases, commercial purchase agreements, disclosures, and closing documents.
• Marketing & Listings: Update active listings on the MLS and commercial databases. Draft social media content, create digital flyers, and coordinate the delivery of property signage and lockboxes.
• Client & Vendor Relations: Act as a main point of contact for buyers, tenants, sellers, and third-party contractors or inspectors.
• Database Management: Keep our CRM updated with clean data, tracking prospective leads, client communication history, and follow-ups.

Qualifications & Skills

• Experience: 1–2 years of experience in an administrative support or office role. Experience specifically within residential or commercial real estate is highly preferred.
• Licensing: A real estate license is not required, but a valid license or a willingness to get licensed is a strong plus.
• Tech-Savvy: Proficiency with Microsoft Office (Word, Excel) and Google Workspace. Familiarity with real estate platforms (MLS, LoopNet, or CRM’s is a distinct advantage.
• Attributes: High level of organization, exceptional attention to detail, and a professional, customer-first demeanor and ability to learn new marketing technology.

Benefits

• Health insurance (full-time)
• Paid time off (PTO) and holiday pay (full-time)
• 401(k) programs
• Opportunities for professional growth and real estate mentorship

How to Apply

Please submit your resume alongside a brief cover letter explaining your experience in administrative roles or interest in the real estate industry.

Pay: From $20.00 per hour

Expected hours: No more than 40.0 per week

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person