Accounts Administrator

Role Overview -

We are seeking a highly organised and reliable Accounts Administrator to support the Finance Manager with day to day accounting duties while also assisting with general office administration. This is a varied role combining finance support, front of house responsibilities, and ad hoc office tasks.

The successful candidate will be detail oriented, proactive, and comfortable handling both financial and administrative responsibilities in a busy office environment.

Key Responsibilities -

Accounts & Finance Support

• Process purchase invoices and match to purchase orders
• Raise sales invoices and credit notes
• Post payments and receipts
• Reconcile supplier statements
• Assist with bank reconciliations
• Support credit control activities
• Maintain accurate financial records and filing systems
• Assist with month-end preparation as required
• Provide administrative support to the Finance Manager

Office Administration -

• Answer incoming office calls professionally and direct appropriately
• Take and relay messages accurately
• Manage general email inbox enquiries
• Greet visitors when required
• Handle incoming and outgoing post
• Order office supplies and maintain stock levels
• Maintain organised filing systems (digital and paper)
• Support with general administrative and clerical tasks

Ad Hoc Duties -

• Assist with reporting and data entry
• Support other departments with administrative tasks as required
• Help coordinate meetings and appointments
• Undertake additional duties as requested by the Finance Manager

Essential Skills & Experience -

• Previous experience in an accounts or finance administration role
• Basic understanding of accounting principles
• Strong attention to detail and accuracy
• Good organisational and time management skills
• Confident telephone manner and professional communication skills
• Proficient in Microsoft Office (Excel, Word, Outlook)

Desirable Skills -

• Experience with Xero accounting software
• Confident handling high call volumes in a busy office environment
• Ability to prioritise and route calls effectively
• Experience managing shared inboxes or customer service email queries