Office And Finance Manager

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WE ARE HIRING: OFFICE & FINANCE MANAGER

Organization: Thousand Islands Boat Museum
Location: Gananoque, Ontario
Position Type: Full-Time
Reports To: Executive Director

About the Museum

The Thousand Islands Boat Museum celebrates the rich boating heritage of the Thousand Islands region. Located on the waterfront in Gananoque, the museum preserves, restores, and interprets historic watercraft while offering engaging exhibitions, educational programming, and hands-on experiences.

We are seeking a highly organized and detail-oriented Office & Finance Manager to support the museum’s administrative, financial, and café operations and contribute to the success of our growing organization.

Position Summary

The Office & Finance Manager ensures the smooth operation of the museum’s administrative and financial systems. This includes office coordination, bookkeeping, payroll, financial reporting, café oversight, and support to the Executive Director and Board of Directors.

The ideal candidate has strong organizational skills, experience in nonprofit financial administration, and a collaborative approach to working in a cultural organization.

Key Responsibilities

Office & Administration

Manage daily office operations and act as the main point of contact for inquiries

Maintain office supplies, equipment, and vendor relationships

Coordinate staff meetings, calendars, and internal communications

Support IT systems and liaise with external service providers

Maintain documentation for insurance, legal agreements, and compliance

Financial Management & Bookkeeping

Maintain accurate financial records using accounting software (e.g., QuickBooks)

Perform bookkeeping, coding transactions, and general ledger management

Process accounts payable/receivable, reconcile bank and credit card statements

Ensure compliance with organizational policies and funder requirements, including TOG or similar grants

Payroll & Human Resources

Coordinate payroll with third-party providers and review for Executive Director approval

Maintain payroll, leave, and HR records

Support onboarding of staff and volunteers, including employment paperwork

Budgeting & Financial Reporting

Assist in developing the annual operating budget

Prepare financial reports for the Executive Director and Board

Monitor expenditures and track restricted funding

Support audit preparation and liaise with external auditors

Café Operations

Oversee administrative and financial aspects of the museum café

Track revenue, manage inventory and ordering, coordinate staff/volunteer schedules

Monitor performance and recommend improvements to visitor service and revenue

Governance, Compliance & Development Support

Maintain financial documentation in compliance with CRA and nonprofit best practices

Support Board administration, including meeting materials

Assist with donor and membership database management and related reporting

Qualifications

Post-secondary education in Accounting, Finance, Business Administration, or related field

Minimum 3 years in financial administration, bookkeeping, or office management, preferably in a nonprofit or cultural organization

Proficiency with accounting software (Sage, QuickBooks) and MS Office / Excel

Knowledge of nonprofit accounting, fund tracking, payroll, and HR processes

Experience with donor, membership, or CRM databases

Strong organizational, multitasking, and communication skills

Experience with retail or café operations is an asset

Ability to work independently and collaboratively

References required

Working Conditions

Work primarily on-site at the museum in Gananoque

Occasional evening or weekend availability may be required during events or peak tourism season

Salary

$65,000 – $70,000 per year, commensurate with experience

Additional Requirements

Clear Criminal Record Check required upon offer of employment

How to Apply

Submit your resume, cover letter, and references to:
Info@tiboatmuseum.org

The Thousand Islands Boat Museum is an equal opportunity employer committed to building a diverse, equitable, and inclusive workplace. We encourage applications from women, Indigenous peoples (First Nations, Métis, and Inuit), racialized persons, persons with disabilities, and members of the LGBTQ2S+ community.

In accordance with the Ontario Human Rights Code and guidance from the Ontario Human Rights Commission, we are committed to a barrier-free hiring process. Accommodations are available upon request at all stages of recruitment.

All applications are reviewed individually by our hiring team. We do not use artificial intelligence (AI) or automated systems to screen candidates. Applicants are assessed based on their qualifications, experience, and potential contribution.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $65,000.00-$70,000.00 per year

Work Location: In person