Receptionist/Administrator

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Job Overview

We are seeking a dynamic and organized Receptionist/Administrator to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a warm, professional, and efficient experience. Your multitasking skills and attention to detail will support daily operations, manage administrative tasks, and uphold a welcoming environment. This position offers an exciting opportunity to contribute to a thriving organization while developing your administrative expertise in a fast-paced setting.

Responsibilities

• Greet visitors warmly and direct them appropriately, maintaining excellent customer service standards
• Manage multi-line phone systems, screen calls, and relay messages accurately and promptly
• Handle data entry tasks using Microsoft Office applications and Google Workspace, ensuring accuracy and confidentiality
• Maintain organized filing systems, both digital and physical, for easy retrieval of documents
• Support office operations by scheduling appointments, coordinating meetings, and preparing necessary materials
• Assist with bookkeeping activities using QuickBooks or similar accounting software to process invoices and payments
• Provide general clerical support including proofreading documents, managing correspondence, and performing light administrative duties

Qualifications

• Proven clerical or administrative experience in an office environment
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools
• Experience with multi-line phone systems and excellent phone etiquette
• Familiarity with QuickBooks or bookkeeping software is preferred
• Exceptional organizational skills with keen attention to detail and accuracy in typing and proofreading
• Customer service-oriented mindset with the ability to handle inquiries professionally and efficiently
• Previous experience in medical or dental office settings is a plus but not required; relevant office experience is essential
• Ability to prioritize tasks effectively while managing multiple responsibilities in a fast-paced environment

Join us as a Receptionist/Administrator and be part of a vibrant team dedicated to delivering outstanding service while supporting smooth office operations!

Pay: $20.00-$23.00 per hour

Benefits:

• Casual dress

Work Location: Remote