Accounts Administrator

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Accounts and Office Administrator

Position Summary

Reporting directly to the Directors and Senior Managers the Accounts Administrator, provides an efficient service to FX Clothing and Celtic Gent Ltd, and is accountable for carrying out a range of administrative and operational activities within a specified limits that are essential to the effective running of the business.

Principal duties & Responsibilities:

Accounts:

· Debtors & Creditors Ledger.

· Banking & Reconciliation

· Reconciliation of Sales Platforms, Shopify & Etsy

· Payroll preparation, Commission, processing payroll.

· Monitoring Bright HR Portal Clock Ins

· Credit Control

· Production of Debtor, Creditor, Bank, Paypal, Vat monthly reconciliation forecasts

· Monitoring and reconciling the cash lodgements to cash taken and keeping accurate records of same.

· Supplier Payments

· Updating Cash flow forecasts.

· Updating Monthly Stock Valuation Reports for monthly management accounts

· Production of Debtor, Creditor, Bank, Paypal, Vat monthly reconciliation forecasts

Administrator:

· Providing both accounting and administrative support to the Directors, Sales, Production Director, Store Managers and wider team.

· Co-ordinating and implementing office procedures, including taking responsibility for specific projects and tasks that are delegated to the role from time to time. Office procedures include:

· Producing correspondence, documents and presentations, records, spreadsheets and databases, including letter writing dealing with telephone and email queries/enquiries, business reports, word processing, audio/copy typing.

· Devising and maintaining office systems, including filing systems;

· Purchasing Office and Warehouse consumables

· Overseeing the accuracy of the data being processed by stores, for cash, credits and sales reconciliations.

· Overseeing the accurate charging for all shipping and the accuracy of the data being kept internally on our platform databases.

· Managing and maintaining allocated budgets, as well as invoicing.

· Reviewing Annual supplier’s contracts, getting comparative pricing in.

· Liaising with management and staff in other stores and with external contacts.

· Ordering and maintaining office stationery and equipment, within budget and as directed from time to time.

· Sorting and distributing incoming messages, post and organising and sending outgoing post.

· Scheduling and attending meetings, creating agendas and taking minutes if required.

· Organising and scanning paperwork, documents and computer-based information.

· Arranging in-house and external events as may be required from time to time.

Requirements:

· Accuracy and Attention to detail in all tasks.

· Ability to manage and prioritise tasks

Job Types: Part-time, Permanent

Pay: €23,000.00-€25,000.00 per year

Expected hours: 25 per week

Benefits:

• Bike to work scheme
• Employee discount
• On-site parking

Application question(s):

• The ideal candidate will have 5 years plus experience, of Payroll, Debtors and Creditors Journals, ideally will hold a minimum Accounting Technician Qualification

Experience:

• Accounts : 5 years (required)

Language:

• Fluent English (required)

Work authorisation:

• Ireland (required)

Work Location: In person

Application deadline: 14/08/2025
Reference ID: Accounts Administrator
Expected start date: 25/08/2025