Administrative Coordinator

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The Culture

The Mission Division of Family Practice is dynamic, innovative, and enthusiastic about the local medical community. We are looking for someone who can work collaboratively, has a great attitude, is self-directed, passionate about helping others in the healthcare sector, enthusiastic to work in a passionate, fun and supportive culture, has flexibility in their work schedule, and has a ‘get-the job-done-attitude’.

The Organization

The Mission Division of Family Practice represents family physicians in Mission, BC. The Mission Division provides local family physicians with a stronger collective voice in the integrated delivery of primary care within our community. It is our goal to provide a collaborative and innovative approach to patient-based care with a strong and transparent relationship between our Division, the FPSC, Fraser Health Authority, Indigenous Partners, and the Ministry of Health.

Working Conditions

• Full-time, office based at the Mission Division office (7298 Hurd Street, Mission, V2V 3H6)
• Operating hours are between 8:30 – 16:00, Monday through Friday on-site
• Flexible to work occasional weekends, early morning, and evening meetings.
• Ability to travel to meetings & family practices in the community
• Access to a reliable vehicle

Primary Duties and Responsibilities

• Provides support to PCN Manager and other leads on projects and initiatives in the Primary Care Network portfolio.
• Supports the PCN Manager in the development and implementation of project work plans and coordinates project activities.
• Supports member and stakeholder engagement activities; builds and strengthens relationships between the Division and its members (primary care providers), project partners, and other internal/external stakeholders.
• Organizes meetings; collaborates with stakeholders on agenda setting, prepares and distributes meeting material (agendas and minutes), identifies, tracks, and follows up on action items.
• Supports resource development for members, stakeholders, and the public, including manuals, reports, communication briefs, emails, and web-site updates.
• Design and utilize computer programs to develop online reports and programs utilizing their high proficiency in computer applications
• Utilizing their high proficiency in computer applications, software programs, and graphic design tools to develop online communications and internal/ external publications.
• Collaborates with colleagues to streamline and optimize operational processes and procedures.
• Provide timely and efficient response to inquiries from members, Board, committee members, staff and external stakeholders and the public
• Other duties as required.

Qualifications

• 2+ years of administrative experience
• Post-Secondary Education
• Criminal Record Check Is Required
• Understanding of Culturally Safety and Humility
• Excellent technology and software skills with adaptability (High proficiency in programs such as Microsoft Office, Adobe, & Google)
• Understand the culture of primary care providers, and has a natural ability to establish rapport with health care professionals
• Highly self-directed and independent
• Able to professionally manage confidential information
• Dedicated to continuous cultural learning and, to lifelong learning
• Has a natural curiosity and ability to listen and synthesize information quickly
• Translate global principles and values to ground level practical activities
• Due to the fact that this position resides in a medical setting, we are required to request that all new hires with the Mission Division of Family Practice have full COVID 19 vaccinations.

Cover letter to be submitted alongside resume.

Job Types: Full-time, Permanent

Pay: $22.00-$28.00 per hour

Experience:

• Project Coordination: 2 years (required)

Work Location: In person