Administrative Coordinator

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Job Overview
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. This role is essential in ensuring the smooth operation of our office by providing administrative support and managing various office functions. The ideal candidate will possess strong communication skills, be proficient in office management, and have a customer-focused mindset. This position requires multitasking abilities and a proactive approach to problem-solving.

This position is fast paced, multi-faceted, requires high accuracy, coordination and you are known to be a self starter.

Responsibilities

• Assist with front desk operations, including greeting visitors and handling inquiries.
• Ensure effective communication with clients and staff via email and phone
• Maintain organized filing systems for digital documents.
• Perform data entry tasks accurately and efficiently using various software applications.
• Support office management duties, including ordering supplies and maintaining inventory levels.
• Provide support in scheduling, coordinating claims, dispatching within timelines
• Ensure smooth workflow across multiple dispatched services and claims
• Manage confidential information with high discretion
• Support financial processes from daily invoicing, records management and monthly invoicing
• Manage health and other confidential information with the highest professionalism
• Diplomatic and able to handle sensitive health information in various situations.
• Meet deadlines and timelines that directly support client outcome
• A fast learner who adapts quickly to new systems and processes.
• Other duties as assigned to support operations

Skills:

• 50 WPM minimum
• Ability to multitask between 2-3 monitors
• Comfortable answering and transfer phone calls, phone etiquette
• Comfortable in greeting clients at the front door - a welcome face to the company!
• Comfortable with Excel - working knowledge
• Proficient with Microsoft office, outlook email, one drive and/or SharePoint, microsoft teams
• QuickBooks is an asset and is highly valued
• Excellent English communication skills, fluent in reading, writing and comprehension.
• Proven ability to prioritize deadlines and coordinate in an office environment
• Proficiency in Microsoft Office Suite (Word, Excel, sharepoint, onedrive_
• Strong computer skills with the ability to learn new software quickly; familiarity with QuickBooks is a plus.
• Excellent organizational skills with a keen attention to detail.
• Demonstrated ability to manage time effectively while handling multiple tasks simultaneously.
• Previous personal assistant experience or similar roles will be considered an advantage.

Location: We are located in Saskatoon and accepting application in close driving distance. This is an in-office role.

If you are a driven professional, we'd love to hear from you! Join us and make a positive impact helping improve lives!

Please note that only select applicants will be contacted. Wage range listed is dependant on experience

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking

Work Location: In person